https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371786#39371786. Text entries will sort in alphabetical order, numbers will sort from smallest to largest (or vice versa), and dates or times will sort from oldest to newest (or vice versa). When I save these settings, we have rank in the pivot table. @Craig, I have check the blank and retype the number and it is still not sorted as we want. I do not know i I can but I try to attach there an xlsx version of just the "Extension column" in order for you to see what happens (if does not work or if it's a security issue to share xlsx files, I can put it in pdf). To get the numbers to sort you can use the VALUES function to convert the’text’ number into a number. tassebop To make my filter work (to sort by smallest to largest), I had first to reorder all the sheet as The librarian told in his post. from smallest to largest Are there any common things I could look for to understand why it isn't doing this? Sorting depends on the data. This is Do It Yourself (DIY) free online ms office excel spreadsheet tutorial without voice instruction. Go to field list and under rows, drag and place the Security on top of CCY, youre pivot will look like above picture. Take a backup of the excel copy before you switch to classic pivot. This will sort our Quarters by descending order. Performing you procedure seems to "reset" the selected cell formatting. You can see Excel has already selected the correct field. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283#39370283, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255#39371255. In the Pivot Table Row area, the pivot items can be sorted: by their labels, A-Z or Z-A; by a Value field, in Largest to Smallest or Smallest to Largest. Excel has a built-in sort and filter option which works for both the normal table and Pivot table. Is there a way to match the security (row label) with its denominated currency ? Now the summary column is added in the pivot table. @Chris regarding the column I want to work on, datas are entered as you said. (If you cannot see the Grand Totals, click in your Pivot Table and go to the ribbon menu and select PivotTable Tools > Design > Grand Totals > On for Rows and Columns) STEP 2: This will sort our … by Run through each section of the pop-up (3 steps) and then click finish. It is technically not plausible. That is because you are using a filter rather than actually sorting the sheet. "Sort anything that looks like a number, as a number" should sort it for you. When I filter the column, I get a list with the possibility to check or uncheck datas to show. So in much the same way that words sort based on there letters, the numbers sort on the digits instead of the value. It seems as though it groups the prospects "MC" as one and lists them second because their sum would be the second largest value although I would like them to be … When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in order farther down in the 7000 to … Both should allow you to sort. I have data in a pivot table and wish to sort from largest to smallest in the first value column. Classic pivot is your answer of putting in text strings inside pivot. STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. You can sort the data in the above PivotTable on Fields that are in Rows or Columns – Region, Salesperson and Month. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. Here is one example of sorting a pivot table. Glad I could help. Everything is possible in the last pivot, but not in the first. Then you need to sort on the currency. yes I have double check, try to put all cells in column B in type Text, sort them, same problem, and try to put them as Number, sort them, same problem... empty cells are well sort at the very end, but 5 cells with datas are put just before the empty cells, and they are not sorted. If we need to sort by order of importance that is in NO way alphabetical, we can use a custom sort to make it happen. Sorry, but enlighten me: Do you get my replies/comments if I dont tag your username . You can also provide a link from the web. See screenshot: Choose either Ascending or Descending and in the corresponding drop down select the column name you want to sort by. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. If it helps, I have three 'row labels': Location, SKU, … This solved my sort problem. In the pivot table, right-click a value cell in the Chocolate Chip row. This example may seem to be a lot of code, but it's really fast. Include the currency-field in the Pivot table, like this: This is exactly what I am after @MatsLind however this is what I receive when doing this: so my question is why is our results different ? Highlight the particular columns, right click and "Format Cells" then set the "Type"  so all the cells are the same. One regular and the next "security name" TOTAL - how do I get rid of this ? 5. Are all the entries in columns A & B the same type, are they all General or Number or Date? Some say it's irreversible. Actually, I let the type as Text, not number (the result is the same for my issue). 2. When I sort the file with Column A or B, majority of rows are well sorted but some of them (I think the last that have been added) are put at the end of the file. Try manually retyping one of the numbers at the bottom of the list and see if it then sorts that one correctly. First you need to have currency above ticker in the column field list to get the rows sorted after currency. What happens when you are trying to sort when security is before CCY? So, why not open the Excel spreadsheet, select the tab that you want to work with, export it to CSV, import the CSV, do your work, then export the CSV and reimport it into Excel? Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). A classic pivot make sure you select all the columns the subgroup by Item smallest to.! Scramble your data two options there, sort smallest to largest option and sort largest to smallest!. Steps ) and then click finish no other filters/sorts applied to the doc that is because are. Combination of issues help thanks to group and rank sales by Item to. Craig, I have an excel pivot table, you can also provide a link the... 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